Forgewell Industrial Group — Forgewell Industrial Group is a precision components manufacturer supplying automotive and aerospace OEMs, operating 5 production plants and managing relationships with over 1,200 suppliers worldwide
Faster procurement cycle
Annual cost savings
PO matching accuracy
Hours reclaimed annualy
The Chalange
Forgewell’s procurement team manually processed purchase requisitions, supplier quotes, purchase orders and three-way invoice matching across SAP and a dozen supplier portals. With 1,200+ suppliers and inconsistent document formats, the average procurement cycle stretched to 18 days, frequently causing production delays when critical components arrived late. Invoice discrepancies were resolved manually, consuming significant finance team capacity.
What did
Automate Stacks do
Automate Stacks deployed an end-to-end procure-to-pay automation suite combining RPA, intelligent document processing and an agentic exception-resolution layer:
Document Intelligence: An IDP model was trained to extract data from supplier quotes, invoices and delivery notes across 9 languages and 40+ document templates, feeding clean structured data directly into SAP.
RPA Workflow Automation: Bots automated requisition approvals, PO generation, goods-receipt matching and supplier communication, removing manual handoffs across procurement, warehouse and finance teams.
Agentic Exception Resolution: An autonomous agent investigated invoice mismatches, cross-referenced contract terms and delivery records, and either auto-resolved discrepancies under a defined threshold or routed flagged cases to procurement analysts with a recommended resolution.
The Results
- Procurement cycle time reduced from 18 days to under 5.5 days — a 70% improvement
- £1.8M in annual cost savings from reduced expediting fees and discount capture
- Three-way matching accuracy improved to 96%, down from a 71% manual baseline
- 12,000+ hours reclaimed annually across procurement and finance teams
- Supplier onboarding time reduced from 3 weeks to 4 days
